The Segula Technologies is hiring an Administration Manager.
Mission
- Office & Operational Administration: Manage daily office workflows, facility/asset upkeep, document control, staff scheduling, and administrative support during operational, safety, and regulatory audits.
- Financial Administration (AR/AP & Payroll): Oversee debtors and creditors, manage invoicing and collections, resolve billing/vendor discrepancies, handle petty cash, and prepare inputs for wage/salary payroll processing.
- Reporting & Data Governance: Consolidate and distribute weekly/monthly operational, financial, fuel, asset movement, and SHERQ reports; maintain central dashboards, data integrity, and ensure timely statutory/regulatory submissions.
- Vendor & Contract Management: Oversee supplier onboarding, contract compliance (POs, variations, invoicing), facility SLAs, vendor evaluations, and coordinate with procurement to mitigate commercial risk.
- Customer & Stakeholder Relations: Serve as the primary point of contact for customer administrative queries/complaints; coordinate interactions between site operations and external regulatory authorities, community leaders, and contractors.
- SHERQ Compliance Support: Enforce safety and environmental policies within office operations, assist with safety audits/inspections, track incident data, and foster a safety-first culture among admin staff.
- Team Leadership: Lead, mentor, and supervise administrative staff, allocate daily tasks, conduct performance appraisals, and manage recruitment, onboarding, and training plans.
Profile
Qualifications
- Required: Diploma or Bachelor’s Degree in Business Administration, Office Management, or Bookkeeping.
- Preferred: Certification in Office Management, Records Administration, or Power BI.
Experience
- 5+ years of broad administration experience, with 2–3 years in a supervisory or managerial role.
- Experience in logistics, industrial, or waste management operational environments is advantageous.
- Advanced proficiency in MS Office suite and working knowledge of ERP systems and document management tools.
Core Competencies
- Office operations supervision and administrative workflow management
- Financial administration (Debtors/Creditors, invoicing, payroll inputs, budget tracking)
- Multi-departmental reporting, data governance, and tracking KPIs
- Vendor, contract, and customer relationship management
- SHERQ compliance support and audit preparation
- Team coordination, staff coaching, and conflict resolution
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